Privacy Policy

Background

Brainiverse Spółka z ograniczoną odpowiedzialnością respects the right to privacy of persons whose personal data it has in the collected files, in particular by using appropriate technological and legislative solutions to prevent interference with the privacy of these persons by unauthorized entities.

This Policy provides information about what you can expect when we contact you or you contact us or do business with us.

By reading the content below you will learn m.in about it:

why we process your personal data
for what purpose do we do it
whether the provision of data is mandatory

How long we keep your data
whether there are other recipients of your personal data
what rights do you have

Our activities a sense of full security and legality of processing at a level appropriate to the personal data protection law in force in Poland, including Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing related to the collection and processing of all data are aimed at guaranteeing you of personal data and on free movement such data and the repeal of Directive 95/46/EC – i.e. the so-called GDPR.

We would also like to inform you that as part of our services, there may also, cookies our services be external links enabling direct access to other websites or when using on the device User’s end may be placed in order to enable you to use integrated functionalities (e.g. Facebook, LinkedIn, YouTube). Each provider specifies the rules for the use of cookies in its privacy policy, therefore we have no influence on the privacy policy of the providers and their use of cookies.

Personal Data Controller

The entity deciding on the purposes and methods of using your data (i.e. their administrator in accordance with the provisions of the GDPR) is Brainiverse Sp. z o.o. with its registered office in Łódź.

There are many ways to contact us, including:

e-mail: contact@drpaper.ai
post office Mazowiecka 3, 92-215 Łódź or
contact form.

Data Protection Officer

Bearing in mind the security and transparency of data processing processes and the need for their constant control, we have appointed a Data Protection Officer (DPO).

You can contact the appointed DPO using …. or via our postal address (please add “Data Protection Officer”)

Safety

We are conscientious about protecting your data and are constantly developing our security systems and processes. The security measures we use are m.in:

limited physical access to our buildings and user access to our systems – only for those who are authorized

controls such as firewall, user verification, strong data encryption, and separation of roles, systems and data
Proactive monitoring

We also use the highest standards in the industry to support the maintenance of a robust information security management system.

What data do we process?

Most of the personal data we process is transferred directly to us for one of the following reasons:

we serve as a processor of the Customer who is the administrator of your data and these data have been provided to us in the scope of cooperation binding us with the Client
you cooperate with us or your data has been provided to us by your employer or Partner
we have obtained it directly from you or from a third party authorized to provide us with your data

you have made us a complaint or inquiry
You have made a request for information to us
you took part in an event organized by us
you represent your organization

Basis for processing

In any case, when we process your personal data, we must have the so-called. ‘legal basis’. The legal bases result directly from the law (GDPR), below are those on which we most often rely:

Consent: you have indicated to us that you consent to the processing of your data for a specific purpose
Legitimate interests: only if the processing is necessary for the conduct of our business and does not interfere with the right to respect for your privacy
Performance of a contract: we need to process your personal data in order to be able to provide you with one of our products or services

Legal claims: when the processing of data is necessary for the establishment, exercise or defence of our legal claims
Legal obligation: when we are required by law to process your personal data

Who can have access to your data?

In addition to us, a number of entities may have access to your data. These may be service providers with whom we work and who help us in our business. These entities process personal data on our behalf and must meet high security standards. We only share information that allows them to provide services to us or facilitate their provision to you.

In some circumstances, we may also be required by law to share information about you – for example, by a court order, a law or a decision of a public authority. In each case, we make sure that we have a legitimate basis to share information about you and document our decisions.

Transfer of data to the so-called third country

In order to fulfil the purposes of processing described in this policy, we may transfer your personal data to our suppliers, partners or service providers based outside the European Economic Area (EEA). Whenever your data can be found outside the EEA, we will inform you about it.

At the same time, taking care of the security of your data, we strictly comply with the rules of their transfer resulting directly from the GDPR and transfer data only where the degree of security is guaranteed in accordance with the decisions of the European Commission (e.g. to the USA only to entities on the so-called Privacy Shield list).

How long do we keep your data?

We store your data for the purposes strictly set out in this privacy policy and in accordance with the law and relevant regulations. We never store personal data longer than necessary. In most cases, the retention period ends 5 years after the end of the relationship with us. However, in some cases, we are obliged to store personal data for up to 10 years from the end of the relationship due to the limitation periods for certain claims.

Is there an obligation to provide data?

As a rule, providing personal data is completely voluntary, however, it may be necessary to achieve specific purposes or your requests, e.g. in the scope of contact, conclusion of a contract, implementation of your rights related to processing, etc. Providing data may also be necessary due to applicable law.

Your rights related to processing

In accordance with the provisions of personal data protection law, you have specific rights depending on the basis for processing your data.

Right of access

You have the right to know whether and how we use or store your personal data – the so-called right of access. By exercising this right, you can also ask us for a copy of your data.

Right to rectification

You can question the accuracy of the data we process and ask for it to be corrected. This is known as the ‘right to rectification’. If your data is incomplete, you can also ask us to complete it, e.g. by adding new information.

Right to erasure

You can ask us to delete your data and in some circumstances, we need to do so. This right is also known as the so-called “right to be forgotten”. This right is not absolute and applies m.in in the following circumstances where:

we no longer need your data
Initially, you consented to the processing, but now you have withdrawn it
you have objected to the use of your data
we have processed your data unlawfully

We may deny you the right to “be forgotten” in the following circumstances:

when we are legally obliged to store your data
the storage of data is necessary for the establishment, exercise or defense of legal claims

Right to restriction of processing

You have the right to restrict how we use your data, particularly
if you are concerned about the accuracy of the data or how it is used. If necessary, you can also request the deletion of certain information about you. This right is closely linked to your rights to challenge the accuracy of your data and to object to its use.

Right to object to processing

Under certain circumstances, you have the right to object to the processing (use) of your data. If your objection is justified, you must stop using your data for the purpose for which it was originally processed, unless we are able to provide reasons justifying further use of your data despite the objections.

You have the absolute right to object to the use of your data for direct marketing purposes. In this case, if you object, we will absolutely stop using your data for this purpose.

Right to data portability

You have the right to obtain your personal data in a way that is accessible and readable on your computer, e.g. as a csv file. You also have the right to ask us to transfer your data to another entity – we will do so if the transfer is, as the GDPR says, “technically feasible”. This right applies only to information that you have provided to us and the processing is carried out in electronic form.

Right to withdraw consent

If your data is processed on the basis of your consent, you can additionally exercise the right to withdraw it at any time – however, this withdrawal does not affect the compliance of the processing before it is made.

Right to lodge a complaint with a supervisory authority

We work to high standards when it comes to processing your personal data.

If you have questions or concerns, please contact us and we will answer.

If you remain dissatisfied with the content of the answer or the exercise of your right, you can lodge a complaint with the President of the Office for Personal Data Protection about the way we process your personal data.

Exercise of your rights

You can ask for the exercise of your rights orally or in writing. If you give us your request orally, we recommend that you also send it in writing or by email to ensure a clear trace of the correspondence. This will also provide us with clear evidence of your actions and allow us to respond in accordance with the content of your expectations as soon as possible.

We do not charge fees for the exercise of your rights and we try to provide information within no more than a month – if it turns out that we need more time, we will inform you about it.

Cookies

Our services may use cookies constituting IT data, in particular text files that are stored on the end device. Cookies usually contain the name of the website from which they originate, the time of their storage on the end device, and a unique number.

The entities placing information in the form of Cookies in the device with which you use the website and obtaining access to them are KPK and its Partners, m.in. providing analytical services, advertisers, or application developers.

Use

Cookies can be used to:

provision of maintenance services
facilitate the use of the website while browsing it
subsequent identification in the event of re-connection of the service with the device on which they were saved;
creating statistics that help to understand how users use the website, which allows for improving its structure and content

adjusting the content of the website pages to specific preferences and optimizing the use of websites, tailored to individual needs
exchange of information with Partners in order to mediate the provision of their services using the website

Types of Cookies

As part of the services, we may use the following types of cookies:

“session” – which are stored in the user’s end device until leaving the website or turning off the web browser
“persistent” – stored in the User’s end device for the time specified in the
parameters of Cookies or until they are deleted by the User
“performance” – enabling the collection of information on the use of website pages
“functional” – enabling remembering the settings selected by the user
and personalizing the user interface

“own” – posted by the website
“external” – originating from a website external to the service

Manage browser settings

Software for browsing websites, i.e. a web browser, usually allows the storage of cookies on the end device by default. You can change the settings in this regard.

The web browser allows you to delete cookies. It is also possible to automatically block cookies. For details, see the help or documentation of your web browser.